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Step-by-Step Process

 

 

  • Check your roster for today’s jobs (time, address, notes, access details).

  • Confirm you have the correct PPE and supplies (gloves, cloths, chemicals, mop/vacuum, etc.).

  • Wear the uniform and present neatly.

  • Plan travel route and allow buffer time (arrive 5 mins early).

If anything looks unclear (address, access, safety note), message admin/TL before leaving. Contact Us

  • Arrive on time and knock/ring once. Introduce yourself politely.

  • Confirm you’re at the correct address and correct client.

  • Ask: “Is there anything you’d like me to focus on today?”

  • Check access instructions (key, lockbox, code) and follow them exactly.

  • Do a quick safety scan (pets, clutter, wet floors, hazards).

  • Wash/sanitize hands before starting.

  • Confirm what areas you will clean today (based on the booking/plan).

  • Open windows/ventilation where appropriate.

  • Put your items in a safe spot (not blocking walkways).

  • Start with high-touch surfaces and the most-used rooms first.

  • If you notice anything unusual (strong odor, pests, unsafe environment), pause and escalate.

  • Follow the approved task list (don’t add extra tasks without approval).

  • Work room-by-room to avoid missing areas.

  • Prioritize:

    • Bathroom & toilet

    • Kitchen surfaces & sink

    • Floors (vacuum/mop)

    • Dusting reachable surfaces

    • Rubbish/recycling

  • Be mindful of client dignity and privacy (avoid personal papers/valuables).

  • If the client requests something outside scope, say:

“I’ll need to check with admin first — I’ll let them know.”

  • Confirm deep clean areas/tasks in the booking notes.

  • Focus on agreed deep-clean priorities first (time is limited).

  • Examples (only when approved): grout/soap scum build-up, detailed kitchen clean, heavier bathroom detailing.

  • If deep clean can’t be completed within time, document what was done and what remains.
  • Do a final walkthrough of cleaned areas.

  • Ensure floors are safe (no wet/slip hazards left behind).

  • Return items you moved back to original place (unless instructed otherwise).

  • Ask the client: “Is everything looking okay today?”

  • Collect rubbish bags and dispose, as per instructions.

  • Lock up and follow exit instructions exactly (keys/lockbox).

  • Record job notes (what was completed, issues, client requests).

  • Report anything that needs follow-up (damage, access problems, safety concerns).

  • If required, submit forms/photos per policy.

  • Escalate immediately if you encounter:

    • Client appears unwell, distressed, or unsafe

    • Falls/injury, blood, biohazard

    • Aggressive behaviour, unsafe situation, threats

    • No access / wrong address / client not home (and no instruction)

    • Major hazards (electric/water leak, pests, severe hoarding, strong odour)

    • Anything outside scope the client insists on

What to do:

  • Pause work if unsafe

  • Contact TL/Admin straight away

  • Document clearly in job notes

  • Submit required form if applicable (incident/welfare)

INCIDENT REPORT FORM


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